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How many tasks do you currently have on your task list?
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I can’t really go to a single place to find all my to-do items. I keep almost everything in my head. I occasionally write something down, but then I forget where I put it! I probably need a system.
I have more than a hundred unfinished tasks on various lists. Some are on my computer; some are in various journals and planners. I try to keep the important items in my head.
I have a trusted repository for capturing all my tasks. When I think of something that needs to be done, it goes into that system. I have less than fifty unfinished items there.
I have a trusted repository for capturing all my tasks. When I think of something that needs to be done, it goes into that system. I have less than thirty unfinished items there.
Is your situation worse, better, or exactly as the statement directly above describes?
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workload-1
How many hours do you typically spend working per week?
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I am spending more than 70 hours a week at work. I have zero time for anything else. I feel that I’m working all the time. I can’t even remember the last time I had a free weekend or a vacation.
I am spending 50-60 hours a week at work. I often bring work home with me. I feel I must constantly be checking email in order to meet the expectations of others. I really need a vacation, but I don’t see how that can happen any time soon.
I am spending 40-50 hours a week at work. When I leave the office, I truly leave the work behind. I don’t check email during my time off. I use all my vacation days.
I am spending no more than 40 hours a week at work. I never work during my time off. I have arranged my work so that I take all the vacation time I want. I can be away from work for weeks at a time without any negative impact on my reputation or income.
Is your situation worse, better, or exactly as the statement directly above describes?
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workload-2
How do you feel about your workload?
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When I consider everything I need to do, I feel overwhelmed. I have difficulty getting things done. Sometimes I feel like I am chasing my tail.
When I consider everything I need to do, I feel frustrated. I spend too much of my time on urgent tasks. I can’t seem to get to the important ones.
When I consider everything I need to do, I feel confident. My task list is manageable, and I make steady progress toward my goals each day.
When I consider everything I need to do, I feel energized. I can’t wait to get up and get started. I spend nearly all my time on truly important activities.
Is your situation worse, better, or exactly as the statement directly above describes?
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workload-3
How would you describe your current productivity system?
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System? What system?
My system, if you can call it that, is a mess. It’s way more complex than is probably necessary. As a result, I have a hard time sticking with it for very long.
I have a reliable system for managing my tasks and appointments. I am consistent in using it. It is the foundation for how I do my work.
I have a simple, elegant system that keeps every area of my life organized. The funny thing is, I rarely think about it. It just works.
Is your situation worse, better, or exactly as the statement directly above describes?
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system-1
How do you feel about using technology in order to increase your productivity?
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I’m not very comfortable with technology. It seems like it’s more trouble than it’s worth.
I feel that if I could just find the right technological solution, I could solve all my productivity problems. As a result, I spend a lot of time experimenting with new systems. I just have a hard time sticking with anything.
I feel comfortable with technology. However, I am not afraid to use an analog system when it makes sense. I do my homework and then find the best solution for what I am doing. I usually stick with my technology for years.
I can take technology or leave it. It’s simply a means to an end. If it will make me more productive, so I can experience more freedom, I’m happy to use it. I am not into technology for technology’s sake.
Is your situation worse, better, or exactly as the statement directly above describes?
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system-2
How are you at hitting your deadlines?
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I keep missing project deadlines. I even forget important meetings or other commitments. I feel like I am putting my career and my most important relationships at risk. Some have expressed that they are losing confidence in me.
I feel like a juggler with a lot of plates spinning. I meet my commitments, but I am typically late. Occasionally, things fall through the cracks. I have a difficult time estimating how long things will take.
I typically hit my deadlines. I build plenty of margin into my commitments, so I have time to do quality work. I enjoy checking things off my list.
Hitting my deadlines is relatively easy, because I don’t take on more than I should. Occasionally, I finish my projects early, which results in additional margin in my schedule.
Is your situation worse, better, or exactly as the statement directly above describes?
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How much margin do you currently have for the important things?
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I have zero margin in my life. I feel like I am working non-stop. When I get to a stopping place, I’m too tired to do anything.
I have very little margin. I know I’m working too many hours. When I’m at work, I’m worried about what I'm missing at home. When I’m home, I’m worried about what I’m missing at work.
I have plenty of margin for taking care of myself, investing in my family and friends, contributing to my community, and enjoying life. My life feels balanced.
I am in command of my schedule. I work as much—or as little—as I want. I have the freedom to focus on the task at hand, be present, and yet be spontaneous as the situation requires.
Is your situation worse, better, or exactly as the statement directly above describes?
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results-1
What do others say (or do you imagine them saying) about your productivity?
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People often express disappointment in the quality of my work and my ability to meet deadlines. They see me as disorganized and perhaps lazy. They complain about me to their friends and business associates.
Sometimes I hit the ball out of the park. Sometimes I drop the ball completely. My reputation is mixed. Some say I do decent work. Others express disappointment. I rarely get rave reviews.
People often express confidence in my ability to do quality work on time and on budget. They feel like they can count on me to get it done. They say nice things about me to their friends and business associates.
People are amazed at how much I get done. They say my work is consistently outstanding and exceeds their expectations. They rave about me to their friends and business associates.
Is your situation worse, better, or exactly as the statement directly above describes?
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results-2
Why do you want to be more productive?
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The purpose of productivity is to get other people off my back.
The purpose of productivity is to enable me to work faster, so I can get more done.
The purpose of productivity is to enable me to achieve my most important priorities.
The purpose of productivity is to enable me to be more free to focus on what matters most.
Is your situation worse, better, or exactly as the statement directly above describes?
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When it comes to succeeding at work and in life, what’s your single greatest challenge?
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I don’t have enough "free space" in my life. Work bleeds into nearly every aspect of my life, and I can’t disconnect. I try as hard as I can, but I simply can’t succeed both at work and at home.
I’m constantly distracted. I’m drowning in a sea of distractions. I simply cannot focus on the important tasks due to constant interruptions from coworkers, technology, email, multitasking, etc.
Because of my current circumstances, I have no consistency. A busy season, a transition, or a life event has derailed my ability to focus or keep a steady routine.
I don’t have any help. It’s all on me, and I’m not enough to do it all. I am responsible for everything. Delegation is impossible. I can’t trust anyone else with my tasks, or there is no one else.
Is your situation worse, better, or exactly as the statement directly above describes?
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